World Fantasy Convention, Washington, D.C., November 1 - 4, 2018 Vischer's Ferry by Matt Mrowka
 
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Policies & Privacy

We want our convention to be a safe, comfortable, and enjoyable experience for everyone. Since the convention committee and the sponsoring organization have neither police powers nor employ police officers, we have set the following standards of expected behavior which apply to everyone.

We expect everyone to behave as responsible people. Any action or behavior that is illegal, causes significant interference with event operations, causes excessive discomfort or denigrates others, or adversely affects the convention's relationship with its guests, its members, its venue, or the public, is strictly forbidden and may result in revocation of membership privileges. We offer the following guidance for anyone unclear on the concept, but remember that this code is not exclusive.

Accessibility

We are committed to providing the best possible experience to all our attendees, including those who need visual or auditory interpretive assistance or have limited mobility, or who require other assistance. If you have any special needs, please send your requests no later than Monday, September 24, 2018. Contact our Accessibility Coordinator, Kamilah Martin Proctor at with any questions or requests. We will attempt to assist those who send requests after September 24, 2018.

Affirmative Consent

"Yes" means yes, "No" means NO, and "maybe some other time" also means NO. Please take no for an answer, for everything from simple social requests to intimate encounters.

Badges

Wear your badge where it can be seen. This convention is a membership-only event, and your badge is your admission pass to convention activities. Badges may not be shared under any circumstances; a badge is valid only for the person to whom it was issued.

Conduct

We expect all of our members and staff to follow the normal standards of proper behavior.

We will not tolerate harassment of people at our convention in any form. Everyone is entitled to a harassment-free convention experience, regardless of gender, sexual orientation, disability, physical appearance, political beliefs, body size, race, national origin, or religion.

Harassment includes inappropriate physical contact, unwelcome sexual attention, offensive verbal comments, deliberate intimidation, stalking or following someone, making harassing photographs or recordings, or disrupting talks or other events. Anyone asked to stop any harassing behavior is expected to comply immediately. A request to "stop" or "go away" means exactly that. If anyone engages in harassing behavior, the convention committee may warn the offender, remove the offender from the room, or expel the offender from the convention with no refund.

If you feel that you are being discriminated against or harassed, or if you notice someone violating convention or hotel policies, we respectfully suggest the following:

Photography

Members of the Convention acknowledge that the following policies are effective for the WFC Official Photographers:

Signs

Please post signs only in designated areas. Use removable painters' tape ONLY. Do not affix anything to the walls of the hotel, to the elevators, or to ANY item that is hotel property, or to convention signs. Any signs found posted inappropriately will be removed.

Weapons

Please leave your weapon at home, even if you have a license to carry it. The Renaissance does not allow firearms on the premises. Only Baltimore City Police and Maryland State Troopers are exempt from this restriction. If you have any questions please contact our Hotel Liaison.

Privacy

We collect your information to allow the convention committee and staff to provide you better services. Your personal information will be kept strictly confidential. We will ask your consent before sharing your information with anyone outside this convention committee.

Who We Are

The Baltimore Science Fiction Society (BSFS) is the sponsoring organization for this convention with the Washington Science Fiction Association. BSFS observes the laws of the United States and the State of Maryland, the rules of the World Fantasy Board, and the by-laws of BSFS. Within the practical limits and resources of a non-profit volunteer organization, we will observe international best practices for privacy as well as transparency in relation to information-storage and privacy policies.

Sources

The Convention Policies are a work in progress. We have taken suggestions from people who have complained of problems, and adopted language from several organizations, including AnthroCon, Capclave, Chicon7, World Fantasy Convention 2014, and the Geek Feminism wiki. We thank them for their help, and offer our language to anyone who wants to adapt it to their needs. No attribution is necessary.

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